How to Write a Character Reference for a Job Application (with Examples)

Are you searching for the perfect way to provide a character reference? 

Whether it’s for a job application or another important situation, it’s important to draft this document thoughtfully and accurately.

Knowing how to write a character reference can be somewhat of a challenge, but with good preparation and the right resources, you can craft something persuasive that will help secure that big interview.

From writing tips, industry advice and examples, our blog post today will cover everything you need to know when creating an effective character reference.

What is a Character Reference?

When applying for a job, you may be asked to provide a character reference. This is a document written by someone who knows you well and can vouch for your professional skills, work ethic, and personal qualities.

Employers request character references to gain additional insight into your character and assess whether you are a good fit for the company culture. It provides a way for them to evaluate your character beyond what is written on your resume or the answers you give during an interview.

A strong character reference can highlight your strengths and make a positive impact on the hiring decision. It is important to choose someone who can speak to your character and work ethic, whether it be a former employer, colleague, or mentor.

Who Should Provide a Character Reference?

If you are in need of a character reference, it is important to carefully consider who would be the best person to ask. It should be someone who knows you well, has worked or volunteered with you, or has been in a position to observe your character.

Family members and close friends are not typically good options as they may be biased or lack the necessary professional credibility. Instead, consider coworkers, supervisors, mentors, or community leaders who have seen you in action and can speak to your skills, work ethic, and personal characteristics.

It is also important to ask for permission and provide context for the reference, giving the individual adequate time to prepare their response. A strong character reference can make a significant impact on your ability to secure employment or other opportunities, so choose wisely.

How to Write a Character Reference Tips

To write a character reference, it is important to focus on relevant and follow an appropriate format such as;

Introduction

Begin by introducing yourself and your relationship with the person you are writing the reference for. State how long you have known them and in what capacity.

Description of Character

Provide an overview of the person’s character traits, highlighting their positive qualities, strengths, and values. Use specific examples or anecdotes to illustrate these traits.

Professional or Personal Skills

Discuss the person’s skills and abilities that are relevant to the purpose of the reference. This can include their work ethic, problem-solving abilities, communication skills, or any other skills that are applicable.

Reliability and Trustworthiness

Emphasize the person’s reliability, trustworthiness, and integrity. Mention their ability to meet commitments, maintain confidentiality, and handle responsibilities.

Interpersonal Skills

Comment on the person’s interpersonal skills, such as their ability to work well with others, communicate effectively, and show empathy and understanding.

Personal Achievements

Highlight any notable achievements or accomplishments of the person that demonstrate their dedication, perseverance, or leadership qualities.

Remember to maintain a professional and objective tone throughout the reference. It is important to be honest and provide accurate information. Additionally, always obtain the person’s consent before writing a character reference for them.

Summarize your overall impression of the person and reiterate your recommendation or support for them. Offer to provide further information if needed.

Examples of Character References

Character references are an important part of many aspects of life, from applying for a job to getting approved for housing. A character reference is someone who can vouch for your character, work ethic, and other positive qualities.

This type of reference is often used when an employer or landlord wants a more personal recommendation than just a resume or credit check can provide. A good character reference should be someone who knows you well and can speak positively about your qualities and achievements.

Examples of character references include former employers, teachers, coaches, and community leaders. It’s important to choose someone who can speak from experience and has no conflict of interest in offering a reference for you.

By providing strong character references, you can increase your chances of success in many areas of life.

Dos and Don’ts of Writing a Character Reference

When writing a character reference, it’s important to keep in mind the dos and don’ts to ensure that your letter is effective and persuasive.

One of the most important things to keep in mind is to be honest. If you’re not comfortable endorsing the character of the person you’re writing about, it’s better to decline the request rather than writing something you don’t believe is true.

It’s also important to focus on specific examples of your experiences with the person, rather than making generalizations or using clichés. On the other hand, it’s important to avoid being overly critical or negative, as this can reflect poorly on both you and the person you’re writing about.

By following these dos and don’ts, you can write a character reference that truly captures and highlights the person’s strengths and positive qualities.

Character Reference Template Examples

Example 1

“I have known {applicant} for {amount of time}. During this time, I have found them to be a reliable and responsible individual. They are extremely organized and detail-oriented, always ensuring that tasks are completed within the given timeframe and to the highest standard. On top of that, they possess excellent communication skills and have proven to be an asset in a team environment. I am confident that {applicant} would be a great addition to your team and would help you reach the goals of your organization.”

Example 2

“It is my pleasure to provide this character reference for {applicant}. I have had the pleasure of working alongside {applicant} for {amount of time}, and I can attest to their strong work ethic, dedication, and reliability. 

They have always gone above and beyond in all tasks assigned to them, no matter how challenging. They have also been a valuable team member who is willing to help out whenever needed. 

I am confident that {applicant} will be an excellent addition to your team and I highly recommend them for the position of XYZ.”

Example 3

“I have known {applicant} for the past {amount of time}, and can confidently say that they are a talented, hardworking, and responsible individual. They have always exceeded expectations in the workplace, and have displayed a strong work ethic.

{Applicant} is well-organized and capable of juggling multiple tasks at once. Their ability to stay focused and remain productive during times of chaos makes them an invaluable asset in any team setting. Additionally, they are highly motivated and strive to achieve their goals.

I strongly believe {applicant} has the necessary skills and qualifications to be a beneficial addition to your team. I highly recommend them for this position. Please feel free to contact me if you have any further questions about their abilities or character.”

How to Address Your Character Reference

When it comes to applying for a new job or opportunity, having a strong character reference can make all the difference. Whether you’re including this reference in a cover letter or email, it’s crucial to address them in the right way.

Firstly, make sure that you have their correct title and spelling of their name. It’s also important to establish your relationship with them and explain why they are a suitable character reference for the position you are seeking. If the person you’re referencing has a professional title or credential, be sure to include that as well.

Additionally, you should always express gratitude for their willingness to vouch for you and mention how they can be contacted. Addressing your character reference in a professional and respectful way can help set you apart from other candidates vying for the same opportunity.

Positive and Negative Character Traits

Positive character traits may include honesty, integrity, kindness, empathy, resilience, and perseverance.

While negative character traits may include dishonesty, selfishness, impulsiveness, or aggression.²

In Summary

When writing a character reference for someone, it is important to include a few key elements.

• Firstly, be sure to mention how long you have known the applicant and in what capacity. This will help give more credibility to your statement.
• Secondly, provide specific examples of why you believe the individual is well-suited for the job. Talk about their work ethic, skillset, attitude, and any other qualities that make them stand out.
• Finally, end your letter with a strong recommendation for the applicant. Let employers know why you believe they are the right person for the job.

By following these tips, you can write an effective character reference that will boost an individual’s chances of getting hired.

FAQS

Who can be a character reference for a job application?

A character reference for a job application can be someone who knows the applicant well and can speak positively about their qualities and achievements. Examples of character references include former employers, teachers, coaches, and community leaders.

What should I include in a character reference?

When writing a character reference letter, it’s important to highlight the person’s positive qualities and provide specific examples of experiences you have had with them. Additionally, it’s important to express your gratitude for their willingness to vouch for the applicant and mention how they can be contacted.

What should I avoid when writing a character reference?

When writing a character reference letter, it’s important to avoid making generalizations or using clichés. Additionally, it’s important to avoid being overly critical or negative, as this can reflect poorly on both you and the person you’re writing about.

Is there a template for writing a character reference?

Yes, there are multiple templates available online that can help guide you in writing an effective character reference letter. These templates typically include a format and specific questions that can help you focus on the person’s positive qualities and provide specific examples.

What do you say when giving a character reference?

When giving a character reference, it’s important to ensure that you are honest and focus on specific examples of your experiences with the person.

Expressing gratitude for their willingness to vouch for the applicant can help demonstrate your commitment to helping them secure the job or opportunity.

How do you describe someone in a character reference?

When writing a character reference, it’s important to focus on specific examples of your experiences with the person and highlight their positive qualities.

Avoid making generalizations or using clichés, and instead provide evidence from your own observations that demonstrate why they would be an asset in the role they are seeking.  You can also include any credentials or professional titles associated with the person to demonstrate their qualifications and expertise.

Finally, be sure to express your gratitude for their willingness to vouch for the applicant and mention how they can be contacted.

How do you write a perfect character reference?

Writing a perfect character reference requires focusing on the person’s positive qualities and providing specific examples of your experiences with them.

What is an example of character reference?

A great example of a character reference would be;

“I have had the privilege of knowing Jane Doe for 10 years. During that time, she has always displayed qualities of integrity and honesty. She is professional in her dealings with colleagues, and I have personally seen her go above and beyond to help those in need. Her attention to detail and willingness to think outside the box make her an asset in any professional setting. I highly recommend Jane Doe for the role of XYZ, and am confident that she will excel in the position.”

What should I say in a character reference?

When writing a character reference, it’s important to focus on the person’s positive qualities and provide specific examples of experiences you have had with them.

Writing a succinct yet positive character reference can help demonstrate your support for the applicant and boost their chances of success.

How do you start a character reference letter?

Begin your character reference letter with a salutation and the name of the person you are recommending.

Provide an introduction that includes your full name, occupation, and relationship to the applicant.

Explain why you are qualified to write a character reference on behalf of the applicant.

State the details of your relationship such as how long you have known them, and in what capacity.

In the body of the letter, provide specific examples that demonstrate why you believe the applicant is a strong candidate for the job.

Focus on qualities such as reliability, trustworthiness, integrity, work ethic, professionalism, leadership abilities and communications skills.

At the end of the letter, reiterate your positive opinion of the candidate and offer your contact information in case the employer has any further questions.

What are positive words to say about a reference?

Be sure to use positive words when describing the applicant and provide specific examples of how they have demonstrated these qualities.

Examples of positive words include dedicated, responsible, loyal, hardworking, organized, honest, reliable, and dependable.

You can mention the applicant’s positive attitude towards tasks or how they are willing to go above and beyond their job roles. You should also highlight any awards or accolades that they have received for their work as well as any professional development goals they have achieved.

Finally, you can also mention the applicant’s ability to work well in a team or with people of different backgrounds and/or cultures. This demonstrates their interpersonal skills and shows that they are able to fit into any work environment.

In Conclusion

Writing a character reference for a job application can be daunting, but it doesn’t have to be overwhelming.

While there is no definitive right or wrong way of writing it, there are some basic dos and don’ts you should follow to ensure that your reference best supports your proposed candidate’s application.

Start by taking the time to consider who you think would make a great reference and use the tips and advice we’ve outlined to write your characters well-crafted reference. You may also find our provided examples useful when crafting your own character reference.

Ultimately, providing potential employers with this type of professional insight into the applicant’s competency can only strengthen their chances for success. So take the time to provide them with that competitive edge and make sure they stand out from the competition.

References

1. Character Reference Tips and Advice (no date) Guardian Jobs. Available at: https://jobs.theguardian.com/article/character-reference-tips-and-advice 
2. Murtadho, A. M., Supriatna, E., Suhendar, S. (2021). Analysis Of Daniel Plainview’s Character Traits In the Movie “There Will Be Blood” By Paul Thomas Anderson. Journal of English Language and Literature (JELL), 2(6), 83-98. https://doi.org/10.37110/jell.v6i2.127