Best Productivity Apps - Ultimate Guide to Saving Time

The future of productivity is here, and it’s time to get onboard with all the tools available. There are a lot of different apps that can help you get more done in less time.

In this article, we will talk about the best productivity apps available today! We’ll go over how they work, how much they cost, and what you need to know before downloading them. These apps will save you time, so you can focus on bigger projects instead of small details.

Let’s take a tour of some of the best productivity apps for your phone and computer that will increase your productivity—really useful when starting a business all by yourself.

Benefits of Productivity Apps in the Workplace

Increased Work Productivity and Comfort

Mobile business applications, including productivity apps, have the potential to increase work productivity and comfort.¹ These apps, when of high quality and designed with usability and user experience in mind, can streamline work processes and improve efficiency.

Improved Transfer of Training

Productivity apps, such as smartphone apps, can be used to assess and support the transfer of training, particularly in developing leadership skills.² These apps can enhance and measure the application of skills learned in training to daily work practices, improving workplace productivity and health.

Support for Workplace Learning and Decision-Making

Productivity apps, such as medical apps, can support workplace learning and decision-making for practitioners.³ They provide access to a range of materials, including textbooks, calculators, guidelines, and checklists, which can assist in clinical decision-making and enhance learning in the medical field.

Access to Resources and Tools

Productivity apps offer access to a variety of resources and tools that can support workplace tasks and decision-making.⁴ These include medical textbooks, calculators, drug references, guidelines, and score systems, among others. Having these resources readily available on mobile devices can improve efficiency and productivity in the workplace.

Collaboration and Knowledge Development

Over a surprisingly brief period of time, the use of social collaborative tools has grown from limited experimentation to mainstream practices.⁵ These technologies enable sharing, networking, and learning from others, fostering collaboration and enhancing productivity through collective knowledge.

Best Productivity Apps Can Save You Time and Money

Asana

Asana allows you to better manage your projects and tasks by giving you a bird’s-eye view of everything that needs to get done. You can assign different tasks, keep track of what everyone is working on at once, and even chat with each other about anything related if necessary.

ToDoList

Todoist will help you manage your projects and tasks so that everything is done in a timely fashion. The app allows for easy communication between team members, which makes it perfect if you are working on something with others!

Google Workspace

Canva

eFax

Evernote

Evernote is one of the best productivity apps that allows you to take notes, create lists, and keep track of all your favorite things. It’s great for writing down ideas or quick reminders about something important. The options are endless with this one-of-a-kind app!

MyFax

iRidium Mobile

Krisp

LiveDrive

RescueTime

Rescue Time is one of the best productivity apps, which helps users understand what they need to work on the most by showing them where their time is being spent throughout the day. You can see exactly how much time you spend on different websites, programs, and applications so that no one thing takes up too much of your valuable working hours!

Nitro

Monday

Nozbe

Nozbe is one of the best productivity apps for managing all of your small tasks and projects. You can add new projects directly from the dashboard, which makes it really easy to keep track of everything you are doing at once. The intuitive interface will make setting up any project much easier than before when using this app. Plus, it’s free on Android and Mac, which is always great to hear.

ClickUp

Hootsuite

Hootsuite is great for managing social media marketing. If you are looking to schedule your posts or create a strategy, Hootsuite will help you get the job done fast. This app allows you to connect all of your profiles so that they can be monitored at one central location.

Hightail

This is one of the best productivity apps that will help you get your files from one place to another quickly. You can send out large documents without any problems, and it’s integrations are free for up to two gigabytes of storage! It also allows the other person on the other end to download their file immediately, so there is no waiting around.

Jira Software

Jira Software is one of the best productivity apps for teams to use. If you are working on something large together, this will help keep everyone in the loop about what has been completed and what needs to be done next. It’s free with an account at Jira Cloud.

1 Password

This app allows you to manage all of your passwords easily. The fact that it’s free for up to ten devices is great news, but if you need more than one device (which most people do), then there are upgrade options available as well.

Buffer

Buffer helps you manage and schedule your posts on social media. You can connect to several different platforms at once, which is great if you use multiple accounts or want to post something from one place instead of logging into each account separately. This app makes getting things done a lot easier because it’s all in one location!

Shift

Unclutter

MindMeister

BlueTicks

Taiga

Box

TimeCamp

Slack

Slack allows users to communicate with team members about work projects in real-time, making it perfect for those who are working in a team.

Team Gantt

FAQs

How good are productivity apps?

Hugely popular, these best productivity apps are being downloaded in their millions every day. They’re available across platforms and for free or at a very low cost or sometimes offer a premium plan for access to additional features. The are widely available a mobile app on iPhone, iOs device and android or even on desktops as browser extensions using chrome.

If you struggle to focus on work that needs doing today, then these are the kinds of app that can help you clear your mind so you have more time to get things done properly.

What Are Your Productivity Goals?

The apps you choose should reflect the productivity goals that are important to you.

If your main aim is to make more money, spend less time on social media or manage a team collaboration then some of these time-saving productivity tools may be the perfect solution for helping increase revenue and cut costs.

Perhaps you are looking to manage your Gmail inbox, use cloud storage, Onenote or use Microsoft teams to improve your workflow there’s a productivity app for you. Or if your priority is health, there’s an app on this list that can help you get fitter and healthier.

Is there an “Optimum” Length Of Time For Any One Task?

No, there isn’t. Some people can concentrate on one task for a very long time and not get bored or distracted, while others will give up after just 20 minutes.

Was the work completed in that short space of time worth it though?

Is there anything more you could have achieved with double the amount of time devoted to doing something else?

It’s not always the length of time spent on a task that’s important, but what you get out of it at the end. Effective time management is all about making sure you do what’s really important and get it right.

That’s why the apps in this article will save you time and increase your productivity so you can get more done!

In Conclusion

It is important to note that while productivity apps offer numerous benefits, their effectiveness and impact may vary depending on the specific app, industry, and individual preferences.

Organizations and individuals should carefully evaluate and select apps that align with their needs and goals to maximize the benefits they can provide in the workplace.

The average American worker’s net productivity has increased by 253% in the last seven decades.⁶ Productivity apps are clearly the future, and if your business isn’t already leveraging their capabilities, then you need to get on it!

References

Hess, S., Kiefer, F., Carbon, R., Maier, A. (2013). Mconcappt – a Method For The Conception Of Mobile Business Applications. Lecture Notes of the Institute for Computer Sciences, Social Informatics and Telecommunications Engineering, 1-20. https://doi.org/10.1007/978-3-642-36632-1_1
Johansson, M. and Andersson, L. (2020). Using a Smartphone App To Assess And Support Transfer Of Training Of Leadership Skills – A Feasibility Study. https://doi.org/10.31234/osf.io/7rjmq
Bullock, A. and Webb, K. (2015). Technology In Postgraduate Medical Education: a Dynamic Influence On Learning?. Postgraduate Medical Journal, 1081(91), 646-650. https://doi.org/10.1136/postgradmedj-2014-132809
Bullock, A. and Webb, K. (2015). Technology In Postgraduate Medical Education: a Dynamic Influence On Learning? Postgraduate Medical Journal, 1081(91), 646-650. https://doi.org/10.1136/postgradmedj-2014-132809
Pillet, J.-C. and Carillo, K. D. A. (2016) ‘Email-free collaboration: An exploratory study on the formation of new work habits among knowledge workers’, International journal of information management, 36(1), pp. 113–125. doi: 10.1016/j.ijinfomgt.2015.11.001
Jay, A. (2019) 93 Compelling Productivity Statistics: 2023 Challenges & Engagement Data Analysis, FinancesOnline.com. Available at: https://financesonline.com/productivity-statistics/