Ultimate Productivity Software Guide: Time Management Apps

You have a lot on your plate. Between work, studying, and family life, it can be difficult to stay productive.

Productivity software offers a variety of tools that will help you maintain engagement and get more done in less time. In fact, ‘engagement leads to much higher productivity (38 %).¹

In this blog post, we review some of the best productivity apps to help you improve your time management skills. Research by Apperian shows 23% of employees say mobile apps increase productivity.²

Below are some ways that these apps can help you grow your career; learn how to plan tasks with technology, stay motivated and energized, learn how to prioritize tasks, and use the Pomodoro technique.

Here, we review some of the best productivity apps to help you improve your time management!

How Can Time Management Apps Increase Productivity?

Time management apps can increase productivity by providing several benefits:

Task Organization and Prioritization

Time management apps help users organize tasks, set priorities, and allocate time effectively. They provide a centralized platform to create task lists, set deadlines, and track progress, ensuring that important tasks are completed on time.³

Time Tracking and Analysis

These apps allow users to track the time spent on different activities and tasks. By analyzing time data, users can identify time-wasting activities, optimize their time allocation, and make informed decisions to improve productivity.⁴

Reminder and Notification System

Time management apps often include reminder and notification features. They send alerts and reminders for upcoming tasks, deadlines, and important events, helping users stay organized and on track.⁵

Focus and Concentration

Some time management apps offer features to block distractions and promote focus. They can block access to certain websites or apps during specified periods, helping users stay focused and avoid time-wasting activities.⁶

Goal Setting and Progress Tracking

Time management apps enable users to set goals and track their progress. They provide visual representations of goal completion, motivating users and providing a sense of accomplishment, which boosts productivity.⁷

Collaboration and Team Productivity

Time management apps with collaboration features allow teams to coordinate and manage tasks collectively. They enable task assignment, progress tracking, and communication, enhancing teamwork and overall productivity.⁸

Insights and Analytics

Time management apps often provide insights and analytics on productivity and time usage. Users can analyze their productivity patterns, identify areas for improvement, and make adjustments to optimize their time management.⁹

Flexibility and Adaptability

Time management apps offer flexibility in managing tasks and schedules. They allow users to adjust priorities, reschedule tasks, and adapt to changing circumstances, ensuring that productivity remains high.¹⁰

By leveraging time management apps, individuals and businesses can improve task organization, time allocation, focus, goal setting, collaboration, and overall productivity. These apps provide valuable tools and features to optimize time management and enhance efficiency in various aspects of work and life.

Best Productivity Apps Reviewed

Any.Do

Any.Do is another great app to help you manage your daily tasks and be more productive in the long term. It has a sleek design with an easy-to-use interface that makes it simple to add, delete, or change tasks as needed throughout the day. You can also access Any.DO on different devices, such as smart watches and even Alexa! Any.DO is a great choice for those looking to make their productivity more efficient on the go!

Sleek design with an easy-to-use interface; access tasks from different devices; make your life easier by using this app!

Todoist

Todoist is a great app to help you manage your daily tasks. It’s easy-to-use and allows you to create separate task lists as well as color-code them, making it easier for you to prioritize what needs to be completed first. You can also set reminders on certain tasks with Todoist, making it even more convenient for you! Todoist is a great choice for those looking to prioritize their tasks and use color coding.

It allows users to create task lists and also includes the option of setting reminders, which makes it easier with its convenient features!

TimeCamp

TimeCamp is another one of our favorite apps. It offers a simple design with an intuitive interface that makes it easy to add, delete, or change tasks as needed throughout the day. You can also create multiple task lists and colorful tags if you need more specific categories for your different kinds of tasks.

It allows users to create multiple task lists  and colorful tags and offers a simple design with an intuitive interface that makes it easy to add tasks

Asana

Asana is a popular task and project management app that makes it easy to manage your daily tasks. The clean design allows you to get more done in less time with the mobile version of the program.

It is very popular, offers an excellent interface for all devices, and helps users stay organized.

Habitica

Habitica is a simple, easy-to-use web app that makes time management a breeze. It allows you to set tasks and schedule them accordingly with its intuitive interface. Habitica is designed to help you plan your days, weeks, months, and years. It’s like having a calendar for the entire year right at your disposal!

Evernote

Evernote is a cross-platform app available for Windows PC/Mac OS X as well as Android, iOS and Windows Phones. Evernote’s  primary function is to help you take notes and store information while on the go. It’s a great tool for storing your ideas, images, links, or even entire documents that can be stored in the cloud and accessed from anywhere!

Evernote has a simple interface, and it comes with several features. You can create notes, notebooks, and reminders, as well as share your work within the app or via email.

Team Gantt

Team Gantt is an online project management tool that gives you complete control over your projects by using Kanban boards to organize tasks. You can create different boards for your projects and assign them to other people. Team Gantt also allows you to attach files, add checklists that appear on the board, etc.

This tool is very intuitive and easy to use, with a clean interface. It’s ideal for project management by teams or individuals alike!

Toggl

Toggl is a web-based task management app that helps teams improve their productivity. It allows you to manage daily tasks by assigning them, organizing them, and managing deadlines. The service also provides great flexibility by allowing users to create action items as well as checklists. In addition, different notification options are available to help you stay updated on the progress of your work.

Toggl is a great tool for managing collaboration as well as assigning tasks and getting notified when deadlines approach! Task management has never been easier with this app!

Time Free

Remember the Milk

Rescue Time 

Rescue Time is an application that allows you to monitor how much time you spend on various websites and applications, offering users the possibility of blocking distracting sites or apps for a certain period of time. It’s available at no price point; some of its features include detailed reports on your work habits, daily good times (rewards for completing tasks), and productivity (daily limits of how many productive hours you can complete).

Rize

ClickUp

ProofHub

Monday.com

Wrike

The Pomodoro Technique 

This is a time management method developed by Francesco Cirillo in the 1980s. The technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks. These intervals are named Pomodoros and can be nested for larger projects with several different tasks at hand.

The Pomodoro Technique is an effective and popular time management method because it helps you avoid distractions, improve your focus, and manage your energy levels. It’s also a great way to see which tasks are taking up most of our time so that we can find ways to cut down on unnecessary activities or prioritize work effectively.

Timeboxing

Timeboxing is a time management technique that breaks down tasks into units of equal length. This method has been used in the workplace for decades, but it can also be applied during study and personal life to improve productivity.

The idea behind timeboxing is simple: you work on your task without distractions until the timer goes off. After every “box “, take a short break. This helps you stay focused on your task and is great for avoiding procrastination when studying or at work.

One of the biggest challenges students face when it comes to time management is prioritizing tasks effectively so they can manage their workload more efficiently. Using the best productivity software, students can plan their time more effectively, manage tasks according to priority, and effectively handle project timelines.

This will help them become more effective at managing assignments so they don’t fall behind on study or work deadlines. The best productivity apps allow you to easily create task lists that are organized in an easy-to-understand manner, so you know exactly what you need to do and when.

Learn How To Be More Productive

The average American worker’s net productivity has increased by 253% in the last seven decades.¹¹

Productivity is more than just an app on your phone; it’s all about managing time effectively so you can get things done without getting distracted. There are some simple ways to improve productivity that have been proven effective over the years.

This includes planning out your day by breaking down tasks into smaller steps and using apps like Google Keep or To-Do to manage and prioritize tasks.

Learn How To Be More Productive: Planning Tasks With Technology

Planning your day with the help of technology can be a simple way to improve productivity, especially if you’re looking for ways to organize and prioritize your work or study schedule effectively. The best productivity apps allow you to create task lists that are easy to understand and manage.

Using these apps can help you stay focused on your work without getting distracted, allowing you to avoid procrastination during study or at work when deadlines need team collaboration and organization to be met.

Productivity Software Guide 

This is where our ultimate project management software guide comes into play!  We’ve scoured the web for some of the best apps out there to help you improve your time management, productivity, and prioritizing skills.

In Conclusion

‘Only 21% of employees in the UK believe that they are truly productive for an entire workday’.¹²

This guide includes everything from planning tasks with technology to staying motivated and energized. I hope you enjoyed our round-up of top productivity apps, which you might find useful for planning your day the smart way!

References

1. DeMers, J. (2018) 51 Productivity Statistics to Boost Your Team (2023), EmailAnalytics. Available at: https://emailanalytics.com/51-productivity-statistics-to-improve-your-teams-performance/
2. Key statistics on workplace productivity (2019) Blog. Available at: https://www.condecosoftware.com/blog/technology-productivity/ 
3. Bailey, D. E. and Kurland, N. B. (2002). A Review Of Telework Research: Findings, New Directions, and Lessons For The Study Of Modern Work. Journal of Organizational Behavior, 4(23), 383-400. https://doi.org/10.1002/job.144
4. Bailey, D. E. and Kurland, N. B. (2002). A Review Of Telework Research: Findings, New Directions, and Lessons For The Study Of Modern Work. Journal of Organizational Behavior, 4(23), 383-400. https://doi.org/10.1002/job.144
5. Bailey, D. E. and Kurland, N. B. (2002). A Review Of Telework Research: Findings, New Directions, and Lessons For The Study Of Modern Work. Journal of Organizational Behavior, 4(23), 383-400. https://doi.org/10.1002/job.144
6. Bailey, D. E. and Kurland, N. B. (2002). A Review Of Telework Research: Findings, New Directions, and Lessons For The Study Of Modern Work. Journal of Organizational Behavior, 4(23), 383-400. https://doi.org/10.1002/job.144
7. Blau, S. (2001). Getting Things Done: the Art Of Stress-free Productivity. New England Journal of Entrepreneurship, 2(4), 81-82. https://doi.org/10.1108/neje-04-02-2001-b008
8. Lan, A. Y., Juraschek, S. P., Munroe, K., McRae, C., Kaleis, L., Keshavjee, K., … & Guergachi, A. (2021). Review Of Cognitive Behavioural Therapy Mobile Apps Using a Reference Architecture Embedded In The Patient-provider Relationship.. https://doi.org/10.32920/14639691.v1
9. Lan, A. Y., Juraschek, S. P., Munroe, K., McRae, C., Kaleis, L., Keshavjee, K., … & Guergachi, A. (2021). Review Of Cognitive Behavioural Therapy Mobile Apps Using a Reference Architecture Embedded In The Patient-provider Relationship.. https://doi.org/10.32920/14639691.v1
10. Montes, C. d. P. G., Cara, M. J. C., Fuentes, A. R. (2021). Technologies In the Education Of Children And Teenagers With Autism: Evaluation And Classification Of Apps By Work Areas. Education and Information Technologies, 3(27), 4087-4115. https://doi.org/10.1007/s10639-021-10773-z
11. Jay, A. (2019) 93 Compelling Productivity Statistics: 2023 Challenges & Engagement Data Analysis, FinancesOnline.com. Available at: https://financesonline.com/productivity-statistics/
12. Dimovski, A. (2021) 21 Remarkable Productivity Statistics [2023], Goremotely. Available at: https://goremotely.net/blog/productivity-statistics/